How to Manage and Clean Your Inbox Email.
Keeping your mailbox in control is a daunting task. Unless you like spending some extra time organizing emails, your inbox is most probably quite messy. Today, you can check your email from your cellphone, tablet and computer at work and at home. You probably have more than one email accounts.
Organizing mail is important if you don't want to miss any business messages, invites or reminders. If you can't find that message from a very important client you received the other day, it is time to put your unruly email in order! If you don't make it a habit to delete unessential stuff once you check your inbox messages, you surely have thousands of newsletters, personal messages, business schedules and spam. Organizing all this stuff will eliminate any problems hat might occur.
Here I will show you my way of cleaning email inboxes. If you follow these steps, you'll see that you can clear all the junk from your email and prevent it from getting messy again.
Start with surveying your inbox and other folders to see how bad it is. Admit it, you are not going to browse emails after the second page (unless you are looking for an important email). So you can easily delete all the messages that are situated in the pages from 3 to X. You have a couple of clean-up options here. You can archive emails or you can delete them. If you're confident that the message is unimportant, you are free to delete it once and for all.
Archiving an email means you still have it in your account but you won't see it in your inbox anymore. If you are afraid of losing any important information by removing it forever, I recommend you use the Archive alternative.
Email accounts provide a lot of features and options. I like it that they have Search toolbar where you can type any word and look for emails. For example, if you receive email notifications from a site, you can type in part of the name and the search engine will show all the emails that you received from the very beginning. This way you can easily find older emails that usually appear on the 10th page. This way you can sort messages.
The best approach here is to create different folders for the most important emails you get. For example, you can have a Business folder where you can store all business emails. If you have subscribed to various newsletters, it will be wise to have a folder named Subscriptions. Once you do this, you are now just one step away from organizing emails into groups. See the next step.
Filters allow you to have a better control over your email account and the incoming messages. Usually they can be found in Settings → General Settings. When you create folders for your emails you need to go to Filters and adjust a few options. All incoming emails can be controlled and redirected to different folders using filters. You have to click Create a new filter. Then pick up a search option (“has the words”, “doesn't have”, “subject”, “has attachment”) that is best in your case.
You can make emails with a specific email address redirect to a specific folder. For instance, if you receive notifications from Facebook, you can enter their email into the “Has the words” field or simply include “Facebook” there. When you manage the options, you need to set the actions (“Archive it”, “Spam”/”Bulk”, etc.)
Create as many filters as you need and take control over your incoming messages.
Once you remove all the unimportant emails and organize the rest in folders through filters you'll see that your inbox is no longer unruly and messy. Good luck sorting the stuff!